Service
Document & Administrative Management
Keep documents, internal requests, deadlines and correspondence organised, so nothing depends on one person’s inbox and anything can be found when it is needed.
Who it is for
- Teams without an administrator
- Companies preparing for audits, banks or investors
- Owners who want an auditable trail of what was received and sent
Problems it solves
- Documents are scattered across email, drives and paper.
- Internal requests and deadlines are tracked informally and missed.
- Correspondence history is incomplete when a question arises.
Scope
What the service covers
- Structuring and maintaining the company document archive
- Handling of incoming and outgoing correspondence
- Tracking of internal requests and their deadlines
- Preparation of routine administrative documents from templates
- Calendar of recurring obligations and renewals
Process
How it works
- 01
Inventory
We list what documents and obligations exist and where they are.
- 02
Structure
A filing structure, naming rules and responsibilities are agreed.
- 03
Migration
Existing documents are sorted and uploaded.
- 04
Routine
New items are processed on an agreed schedule and exceptions are raised with you.
What we need from you
- Access to existing files and mailboxes as agreed
- Rules on what is confidential
- Answers to queries on unclear items
What you receive
- An organised document archive
- A register of obligations with dates
- Correspondence log
- Regular status of open requests
Platform
How the GAFEI platform supports it
- Documents stored securely with role-based access and history
- Tasks and reminders for deadlines
- Search across documents and records
Choose how to engage
This service can be part of any of the three engagement models.
Platform Licensing
Use GAFEI as your own business management platform, set up and configured for your company.
Best suited to: For teams that run their own operations and want one system.
Learn morePlatform + Services
The platform together with an agreed scope of professional services from the GAFEI team and its network.
Best suited to: For companies that want a system and hands-on support around it.
Learn moreGAFEI Office Operations
Selected back-office functions handled for you, coordinated through one relationship and visible in one system.
Best suited to: For companies that prefer to hand over recurring administration.
Learn more
Related services
External Office Operations
Coordinate selected back-office and administrative functions through one central relationship.
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Salary data, payroll coordination, leave tracking and employee records.
Payroll & Personnel Administration
Frequently asked questions
Can you handle paper documents?
Scanning and sorting can be included where agreed.
Who can see our documents?
Only people you give access to, within the permissions set in the platform.
Request a proposal for this service
Tell us what you need. Scope and response times are agreed in the proposal.